NOTE:
Invoice payment process: Upon receipt of all four documents listed above we will immediately begin our review/approval process. This entails working directly with the employee internally who generated this expense to ensure accuracy of the invoice being presented for payment. Once approved, the invoice will be entered into accounts payable and paid via our weekly cash disbursement process.
Cash disbursements occur one time per week on Wednesdays for all vendors and companies. If you are paid via ACH you can expect your payment to arrive in your bank account by Friday. Paper checks will be mailed on Wednesdays and delivered as soon as the USPS can get them delivered. Our goal is to issue payments to all vendors on time every time so long as we have been provided the four documents listed above AND the invoice has been approved internally. Any delays in receiving all four of the documents OR discrepancies in the invoice amount will create delays in processing the payment.
Additional items to note: The date the invoice is received from the vendor will begin the terms to pay clock, not the date of the invoice.
Payment terms shorter than 10 business days most likely will not be achieved. It takes time on our end to review, approve and process prior to paying an invoice. We will do everything we can to get your invoice paid as soon as possible but still must do our due diligence to ensure accuracy of our financials.
Thank you for your understanding of our processes. We look forward to building a long-term relationship with you.